HEC - Marking Members as Paid

Overview

Depending on how the HEC has set up their membership options, for the payment of the membership, an HEC can either have the member pay online via 'Stripe Transfer' or offline via the option 'Pay Later In Club'. 

If the HEC allows the offline option 'Pay Later In Club', the HEC admin will have to manually review and mark this registration as paid before completing the registration and paying the relevant fees to the HEC Association.

This guide will outline how a HEC admin, can review and mark a member's registration as paid.

Table of Contents

• Online vs Offline Payment Methods

• Marking a member as paid

Online vs Offline Payment Methods

When setting up your membership options, under the payment options section, you have the ability to enable 3 possible payment options:

• Single Card Payment 
• Instalments 
• Option to Pay Later in Club

NOTE: Single Card Payment and Instalments are only available if the HEC has set up their Stripe account via Foireann

 

Online Payment Methods

If Single Card Payment or Instalments is enabled, then when a member has selected their membership option, they are able to pay for their membership online via Stripe. Once the payment has been made for their membership, their membership status will update to 'HEC Fees Due'

It's now up to the HEC admin to pay the relevant fees to the HEC Association to fully complete the member's registration. 

For more information on how an HEC Admin can pay the relevant feed to complete a member's registration, please see HEC - Paying HEC Association Fees. 

Offline Payment Methods

If the option to Pay Later in Club is enabled, then when a member has selected their membership option, they can choose this payment method, which will update their membership status to 'Payment Due'.

The HEC admin will then need to manually review and mark the memebrship chip as paid before it can move to the 'HEC Fees Due' status (Similar to the Online Payment Method). 

Marking a member as paid

If a member has selected the offline payment method of 'Pay Later In Club' then the HEC Admin will need to manually review and mark the registration as paid.

To do this, please follow the steps outlined below:

1. Navigate to the Membership section.

2. Within the Members tab, find the member in question.

3. Beside their record, there should be a red 'HEC Payment Due' membership chip, as outlined above.

4. Click on the red 'HEC Payment Due' membership chip, and click 'Mark As Paid'.

5. A confirmation pop-up will appear, click 'Confirm'

6. The membership chip will then update to a yellow 'HEC Fees Due' chip, therefore an HEC admin can then finish the registration by paying the relevant fees to the Association.

For more information on how an HEC Admin can pay the relevant feed to complete a member's registration, please see HEC - Paying HEC Association Fees.