How to review an Access NI application on Foireann as a Club Children's Officer

Overview

This is a guide for Club Children's Officers (CCO) on reviewing and confirming Access NI vetting applicants' identity within their club on Foireann.

NOTE: You must have a Foireann account with club admin and vetting admin permissions to complete the steps in this guide.  For more information on getting those admin permissions see - How to assign vetting access to the Club Children's Officers on Foireann

Table of Contents

Accessing vetting applications

Accepting vetting applications

Rejecting vetting applications

Accessing Vetting Applications

Log into your Foireann account and go to 'Administration' on the left-side navigation menu.

Click on the 'Vetting Applications' tab in the Administration section.

You will see a table of both Access NI (Paid & Voluntary) and Garda vetting applications submitted to your club.

Note: The 'Type' column can be used to differentiate the types of vetting applications

As a CCO known as a Vetting Admin on Foireann you have to respond to applications that are 'Awaiting Review'. 

Accepting Vetting Applications

To do this, click on 'View' to the right of the application

When you click 'View' a pop-up box will appear with the details of the vetting application.

To view the documentation uploaded by the applicant, click on the file and it will appear in a new pop-up box.  For more information on Access NI evidence requirements click 'here' above the 'Reject' button or see - Identity Validation

Please make sure that the ID documents provided verify the applicant's full name, address and date of birth prior to verification. 

Note: Make sure your browser settings allow pop-up

Once you have reviewed the applicant's documentation click the 'Validate' button to approve the application.  Another box will appear where you can 'Confirm' the documents are correct or 'Cancel' to return to the review screen.

The application status will update from 'Awaiting Review' to 'Validated'.  Once an Access NI application is approved the application will be reviewed by Ulster GAA. 

Please contact [e-mail] for any questions you have about your application.

Rejecting Vetting Applications

To do this, click on 'View' to the right of the application

When you click 'View' a pop-up box will appear with the details of the vetting application.

To view the documentation uploaded by the applicant, click on the file and it will appear in a new pop-up box.  For more information on Access NI evidence requirements click 'here' above the 'Reject' button or see - Identity Validation

Note: Make sure your browser settings allow pop-up

If you notice a mistake, missing documentation or any other cause for rejection you can click the 'Reject' button to reject the Foireann Access NI application meaning the applicant will have to apply again via Foireann only.  You will have to provide a reason as to why the application has been rejected, the applicant will be notified of this reason.

Once you have provided your rejection reason click the 'Confirm' button.

The application status will update from 'Awaiting Review' to 'Rejected'.  The applicant will have to create a new application.