How to Assign and Manage Administrator Access in Foireann

Foireann is an essential tool for managing club membership, registrations, and administrative tasks within the GAA. Ensuring the right people have administrator access is crucial for smooth operations at club, county, provincial, and national levels. This guide will walk you through assigning and removing administrator privileges efficiently. 

Why Administrator Access Matters 

Administrator access allows designated members to manage key club tasks, such as: 

Overseeing membership registrations 

Managing team lists and player information 

Handling payments and club communications 

Approving transfers and other administrative processes 

Assigning the correct administrators ensures that your club operates smoothly and efficiently. 

How to Assign Administrator Access 

Follow these steps to grant a member administrative privileges: 

1. 1. Navigate to Membership: Log in to Foireann and go to the ‘Membership’ section. 

2. 2. Select the Relevant Unit: If you manage multiple clubs or levels, select the appropriate unit (Club, County, Province, or National Level). 

3. 3. Find the Member: In the Members table, locate the person you wish to assign administrative privileges to. 

4. 4. Check Their Status: Ensure the member has a green tick in the 'Phone/Computer' column, indicating they have an active Foireann account. 

5. 5. Select the Member: Tick the checkbox beside their name and click the 'Member Actions' button. 

6. 6. Update Permissions: From the dropdown menu, select ‘Update Permissions.’ 

7. 7. Assign the Role: Check the box for ‘Club Admin – Elevated privileges to administer your club members.’ 

8. 8. Confirm Changes: Click ‘Update Permissions’ to save the changes. 

Once completed, the member will have administrator access, signified by a blue and white shield in their profile. 

How to Remove Administrator Access 

If a member no longer requires administrator privileges, follow these steps:

1. 1. Navigate to Membership: Log in and access the ‘Membership’ section. 

2. 2. Select the Relevant Unit: Choose the club or county where the member holds admin rights. 

3. 3. Find the Member: Locate the individual in the Members table. 

4. 4. Select the Member: Tick the checkbox beside their name and click 'Member Actions.' 

5. 5. Update Permissions: Click ‘Update Permissions’ from the dropdown menu. 

6. 6. Revoke Access: Uncheck ‘Club Admin – Elevated privileges to administer your club members.’ 

7. 7. Confirm Changes: Click ‘Update Permissions’ to finalise the removal. 

7.  

The member will no longer have administrator access, and the shield icon will be removed from their profile. 

Best Practices for Administrator Management 

• 1. Regularly Review Admins: Ensure only active and relevant members hold administrator privileges. 

• 2. Train New Admins: Provide guidance or direct them to resources on using Foireann effectively. 

• 3. Limit Access Where Needed: Assign admin roles only to those who need them to reduce security risks. 

• 4. Encourage Secure Practices: Remind admins to use strong passwords and log out of shared devices. 
  
  

By following these steps, your club or county can effectively manage administrator access, ensuring smooth and secure operations within Foireann.