Media Contacts and Automatic Tasks

• Setting up Media Contacts
  • Adding Media Contacts
  • Deleting Media Contacts
• Setting Up Automatic Tasks / Scheduled Emails
  • Adding a new automatic task / scheduled email
  • Deleting an Automatic Task / Scheduled Email
  • Activating / Deactivating Automatic Tasks / Scheduled Emails

Setting Up Media Contacts 

Adding Media Contacts

• Go to Communications > Media Contacts
• Click the Add button
• Fill in the 'Name of Contact', 'Contact Email(s)' and 'Contact Acronym' fields. 
• Select the options that are required.
• Note - 'Compact Version' is selected if the recipient has set up a system to receive the information in this format. (it is not human readable, as it is a string of information separated by semi-colons) It has been set up for use by a specific media recipient but can be used by others.
• Click Finish

Add Media Contact

Delete Media Contacts

• Go to Communications > Media Contacts
• Tick the check box beside the contact you want to delete
• Click the Delete button 

Setting Up Automatic Tasks

Adding a New Automatic Task / Scheduled Email

• Go to Communications > Scheduled Emails
• Click Add
• Step 1 - Add Scheduled Email
• Fill in the name for the task
• Select from the 'Type' by clicking the appropriate radio button and then from the dropdown list, you can choose the type of information to be sent:
  • Fixture & Results Report 
    • Fixtures (next 7 days)
    • Results (last 7 days)
    • Results since last email
  • Match Official SMS Report
    • Results Updates Received
    • Availability Responses Received
    • Both

Step 1 - Add Scheduled Email

• Select whether or not the task will be active.
• Click Next
• Step 2 - Add Date and Time
• Select how the Emails are to be ordered i.e. by competition or date
• Select a day and time the email is to be sent
• Note - To add more then one time to the email click the '+' button in the right most column of the the day/time table
• Click Next

Step 2 - Add a Date and Time

• Step 3 - Add Competitions
• Select the type of competition the email will be sending information on
• Select the gender of the teams
• Click Next

Step 3 - Add Competitions

• Step 4 - Add / Select Contacts
• Tick the relevant checkboxes in the left table
• Click the Add button in between the two tables
• The contacts with the checked boxes should now be removed from the left table and appear in the right table
• To remove a contact from the contact list (right table) which the email is to be sent to - check the checkbox beside the relevant contact and click the remove button
• Click finish 

Step 4 - Select / Add Contact 

NOTE:- The Media contact will receive an attached RTF (Rich Text Format) document of all the corresponding Fixtures/Results/League Tables so that they can easily copy and paste into any other text editor

Deleting an Automatic Task / Scheduled Email 

• Go to Communications > Scheduled Emails
• Check the checkbox beside the task you want to delete
• Click Delete

Activate / Deactivate Automatic Tasks / Scheduled Emails

• Go to Communications > Scheduled Emails
• Check the check box beside the appropriate task
• Click the Activate / Deactivate button