How to merge youths with an adult/family

Kieran Fitzgerald

• 19 January 2023 07:33

Hi,

Last year we used a different system to register players and then uploaded to Foireann.  As a result, youths are not linked to a family.  Is there a way to add members that exist in Foireann to a family ? 

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  Niall Lucey

  • 19 January 2023 14:09

  In my experience, Foireann is the way to go fully - so welcome.
  
  I had a similar need caused by a different problem - merges performed by other clubs of parent profiles of children in our club causing the child to be removed from a family deleted as a result of the merge.
  
  The only way around it - which at least works - which I could figure out was as follows:  Ask the parent/guardian to create their child profile in their family in Foireann.  That will be a second profile for the child.  Then merge the profiles with the new profile as "primary".  All historical membership info, and all associated clubs will be carried over from the profile now being deleted to the new profile in the parent's family.  It's indeed awkward for you to do it for all your underage members, but you only have to do it once.  Perhaps somebody here will know of a better way, and I can learn too.

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  Vanessa Walsh

  • 11 April 2023 12:36

  New feature now added that enables admins to add children to existing families if you go to the parents account and then to the family tab.

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  JosieD

  • 13 April 2023 09:43

  Im wondering on this topic where a parent set up an account and used a Childs name and they are showing as registered. Ideally the account should be in the parents name. I know you can change the details in the Account but then the registration is attached to the parent and not the child if  you set up a new profile so how can you overcome that? Thanks

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  Vanessa Walsh

  • 13 April 2023 09:53

  You could ask the parent to set up a new account in the parent's own name. As admin you would  be able to add the existing child's account as a family member of the new parent account. 

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  Niall Lucey

  • 13 April 2023 10:32
  • Edited

  Josie.

  Here's what I, as a club admin, do in that situation.

  1. I check to see if the child's profile is also associated with another club, and if so have they registered there (I can check that by starting a merge involving the profile, but not proceeding with it).  If they are, then I check with that other club's admin before proceeding.
  2. I check if the child has a Family in Foireann, and they have another child in there (yes, we've had those cases).  I can explain how to solve that if you need - but the rest of this procedure assumes not.
  3. Contact the parent and get them to set up a new Foireann account, with a profile with their own details.
  4. You create a new profile for the child, manually copying over everything from the old profile, and add that new profile as a child family member under the parent's new account.
  5. You merge the child's two profiles, with the new profile as primary.

  This will result in a new account for the parent, with the child as a family member of the parent - with all historical and present registrations preserved.  And the old account login (which had been associated with the child) will be disabled.

  Best of luck,
  Niall.

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